Minutes – September 2023

Minutes Uploaded on September 22, 2023

Minutes of 112th Meeting of the


Held on Tuesday 12th September 2023 in the Village Hall


Present C Brooke, D Cross, N Douglas, H Gairdiner, N Galletly, N Meades  
Clerk L Stanley  
Apologies A Barclay, P Brown, J Coyne,  
112.1 Open Forum – No residents present  
112.2 Declaration of Interests  – CB declared interest in planning items re The Manor  
112.3 Minutes of 111th Parish Council Meeting – Agreed and signed  
112.4 Village Environment  
a) New Gates – very pleased with new installation & RD have been given plan for mowing

Highways have supplied new 30 mph signs as requested

b) Hogg End northbound bus stop visibility is poor.   This will be reviewed NG
c) Unity Aid re unmetered lighting – no other information received  
d) Police have been informed of concern regarding black Mercedes car with tinted windows that has been seen in various locations around the village (mainly by Edgcote gates).  Possible CCTV will be investigated  



e) Break in/burglary in Byfield Road attended by police.  
112.5 HS2  
  A meeting HS2/Parish Council to be held on 28th Sept in Allens Orchard; the main topics will be Allens Orchard’s balancing pond & the number of signs throughout the village.

The HS2 Marshall will be in attendance.

  Culworth Road will be closed next week for four weeks.  
112.6 Activity Park  
  All inspections are up to date, but with PB’s absence there is no further report  
112.7 Training  
  None requested  
112.8 Finance    
  a) Authorisation required: –  
    SSE –  June                                                                      £134.96 + vat £6.74   =               £141.70

SSE –  July                                                                      £146.84 + vat £7.33    =               £154.17

RD Landscapes July x 2                                                   £480.00 + vat £96.00 =               £576.00

RD Landscapes Aug                                                         £240.00 + vat £48.00 =               £288.00

Netwise disc space                                                            £20.00 + vat £4.00 =                  £24.00

Hiscox Insurance                                                                                                                                        £1143.35

Clerk ½ year salary                                                                                                                                     £1423.18

All approved
  b) Annual Governance and Accountability Return agreed by External Auditor  
  c) Current a/c £3104.21   Deposit £16089.32  
  d) Assets to be re-assessed for replacement value on internal auditor advice (include new Steps?)    LS/NG
  e) Assets of Community Value (ACVs) to be reviewed & listed (include Old Steps?) ALL
112.9 Planning  
    2023/5903/FUL – Manor House, outbuildings  
    2023/5904/LBC  – Manor House listed buildings  
    2023/5953/FUL – 5 The Close – single story rear extension  
    2023/6273/RMA – Land off Long Barrow-the original approved plans included a garage. Subsequent plans show the garage as a `granny flat’ which breaks with the self build original permission.  Parish Council has again objected.  
    2023/6418/TCA – Manor House – remove prunus trees  
112.10 Correspondence – all previously e-mailed  
    NcALC Updates; DPHR letter; WNC Social Housing; Waste bins-who owns them now? ERTA-new rail link; WNC Health Consultation; Cherwell Planning Review: New voter arrangement; Town & Parish Briefing; NCALC Training

RAAC concrete @ Derngate;

112.11 Matters for Next Agenda and/or information  
    Could Village Walk take place earlier in the year to allow time to put concerns into actions.  The meeting agreed this would be a good idea and March would be the best month.  
112.12 Date of Next Meeting  
    Next meeting – 14th November 2023  

Meeting closed 8.30